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Resources for CDs

Annual Financial Report to the Department of Administration

Mill Levy

Audits and Reviews

Filing thoughts

Administrator Timelines and Duties

Grant Billing/Reports/Tracking


  • New Personnel-Procedures
  • Payroll Procedures
  • Evaluation Process Sample
  • Timesheet sample 1
  • Timesheet sample 2
  • Something to remember is that if your CD is co-located in a USDA building, there are forms to fill out. Speak with your District Conservationist to get more information
  • Montana Public Employees Retirement Administration (MPERA) runs the Public Employees Retirement System (PERS).  Districts are eligible to participate if they’d like.  There are forms required.  Please contact MPERA at 1-877-275-7372

Accounting Tools

QuickBooks Specific

Other Policies

The Employee Handbook is a more thorough take on what we CD Employees do.  However, for those new to the office, we wanted a more succinct “First Week on the Job” crash course.  We’ve done some edits on the original “field guide” and will be getting these out to District soon!

New Employee Orientation Guide

2023 Handbook-NEW!!!!

If you see a need for an addition or changes, please email

Statewide Employee Training-SET

Every other year on odd years, the EO works to put together a Statewide Employee Training on timely topics. The Committee has already started planning this year’s training, and it will likely be August 27th-29th, with the 27th (Sunday) to be a travel day. More information will be coming out soon!

Employee Roundtables

While Conservation District Employees have always met, it was usually only quarterly for Areas, or semi-annually or annually at the Spring Board meeting and MACD Convention.  Born of the Covid pandemic, the Roundtables happen on a monthly basis, on the 3rd Wednesday of every month at 10 am.  The meeting link is sent out via email to those on the MACD Administrator and MACD Alternative Administrator list serves prior to each Roundtable.

If you’re interested in presenting on any of these topics or to get on the list for the meeting link, contact Chris Evans at or call 406-389-3884.

The draft list of topics for 2023 are below. Topics below be pre-empted by some other opportunities-stay tuned!

January 18-Legislative Session outreach
February 15-Canva, Facebook, Intagram and scheduled posting
March 15-Permissive Mill Levy-how to start, how to operate
March 21-USDA Computer Network, updates on USDA space and Cooperative Work Agreement (special session)
April 19-Financial reporting and documentation-Organization, when to file, what to file, how to file, DOA reporting, BARS system
May 17-Local Work Groups-How to make them work for your District
June 21-Forestry-Fuels mitigation programs by districts, education about preparing for fire, and following a fire
July 19-File Management-Google Drive how-to, Electronic Security, Hard copy storage, Records Retention
August 16-310 Permitting-Tracking, project follow up, new streamside landowner education
September 20-Planning for your District’s future-Strategic, Annual, Budget, Succession planning
October 18-Personnel-Hiring, incentives for keeping staff, personnel documents
November-Not a Roundtable, since it’s during Convention
December 20-CD Basics-History, Acronyms, NRCS/CD Relationship, other agencies, etc.

If you have ideas for Roundtable Topics or other training requests, please fill out this form.


More and more, Conservation Districts are having to negotiate the perils of the SAM.Gov (system awards management) system for accessing federal grant funds.

Deanna Langman with Big Sky Economic Development recently had some tips for Conservation Districts and their registrations.

  • FAQs, guides and renewal instructions can be found at this LINK.
  • SAM will send reminders, but she recommends making a reminder tickler on your calendar.
  • You may want to book mark the link above and print out the Quick Start Guide for your SAM folder.
  • Your organized SAM “folder” should contain login information, UEI, CAGE Code, MPIN, etc.
  • To avoid future delays and confusion, she recommends linking SAM registration duties to a job description.
  • Also, she recommends creating a second “user account” and linking it to the CD user’s account so that more than one person has access.
  • Instructions for adding a user can be found at this LINK.
  • Each user should have a primary and secondary method of “two factor” authentication set up in the primary “” account (SAM user account).

If your CD is having trouble with your account, Deanna can be reached by calling 406-869-8410 or by emailing  Her address is 222 North 32nd St., Suite 200, Billings Montana, 59101.

This section of the website is for sharing education tips and tools.

List of Conservation Themed Books for children

Educational Resources on Invasive Species

Many years ago, MACD purchased 4 Rolling River Trailers to be used for youth and adult education events in regard to stream form and function.

These trailers do a really great job at simulating natural processes.  They do require some training to be used though.

Trailers are located at the Richland County CD office, the Cascade County CD office, the Flathead CD office and the Lewis and Clark CD office. If a District would like to get some training and use the trailers, they need to contact one of those offices to set up a user agreement.

Currently, there is no fee to use the trailers, though the Trailer Team, a subsidiary of the MACD Work Group, will be meeting soon to discuss some potential changes.  The Lewis and Clark CD sponsors a Trailer Maintenance Grant, but the trailers are aging and the grant doesn’t cover abuse or accidental damage.  A damage deposit or user fee may be the end result.

There are 2 guides that were put together in 2020 with more information on the use and transport of the trailers; the User Guide and the Transport Guide.

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