Annual Financial Report to the Department of Administration
Audits and Reviews
Administrator Timelines and Duties
- Billing Sheet
- Grant Status Report
- Grant Tracking
- Grant Wage Reimbursement Log
- Grant Wage Reimbursement Log non-PERS
- Monthly Payment information
- Reimbursement Cheat Sheet
- Vendor invoice
- Contractor Insurance Requirements
- Contract Management
- Grant Writing Basics
- New Personnel-Procedures
- Payroll Procedures
- Evaluation Process Sample
- Timesheet sample 1
- Timesheet sample 2
- Something to remember is that if your CD is co-located in a USDA building, there are forms to fill out. Speak with your District Conservationist to get more information
- Montana Public Employees Retirement Administration (MPERA) runs the Public Employees Retirement System (PERS). Districts are eligible to participate if they’d like. There are forms required. Please contact MPERA at 1-877-275-7372
- BARS Chart of Accounts Presentation
- Wage Tracking Tool
- Paying Employees
- Paying taxes and liabilities
- Items to Remember
- Class list sample 1
- Class list sample 2
- Chart of Accounts Sample 1
- Chart of Accounts Sample 2
- QuickBooks 101
Materials from a New Supervisor Training in 2014
Ten Minute Trainings
Duties of the Officers
Sturgis Parliamentary Procedures Sturgis Attachment
Writing a Resolution Resolution Attachment
Grants Grants Attachment
Personnel Management (Part 1)
Personnel Management (Part 2)
Natural Resource Issues
Developing a Project
2021 Supervisor Training Modules
Oath of Office Information
Montana Stream Permitting Book
- 310 Permit Database
- For Up to Date Permitting forms go to DNRC’s page
- 310 Fee Memo
- 310 Legal Opinions
- 310 Court Decisions
- 310 Permit Fees (Q&A)
- Current 310 Model Rules for CDs
- 310 Training-Administrator’s Perspective
- 310 Permit Procedures list-Lewis and Clark
The Employee Handbook is a more thorough take on what we CD Employees do. However, for those new to the office, we wanted a more succinct “First Week on the Job” crash course. Tenlee Atchison at the Cascade Conservation District put this together for the November 2020 EO Meeting as a draft. After some edits were completed, here’s the final version.
We’re hoping to get a hard copy of this in each CD office across the state. In the meantime, add this to the “list” for the person who may replace you.
Sample Time Sheets:
Sample Position Descriptions:
Sample Performance Appraisal Forms:
One of the positive results of the Covid 19 Pandemic was an increase in virtual meetings and trainings. While Conservation District Employees have always met, it was usually only quarterly for Areas, or semi-annually or annually at the Spring Board meeting and MACD Convention. Born of the Covid pandemic, the Roundtables happen on a monthly basis, on the 3rd Wednesday of every month at 10 am. The meeting link is sent out via email to those on the MACD Administrator and MACD Alternative Administrator list serves prior to each Roundtable.
If you’re interested in presenting on any of these topics, contact Chris Evans at email@example.com or call 406-449-5000 ext. 3884.
The topics for what remains of 2021 are:
We’ll be meeting for the bi-annual Statewide Employee Training, Ready, SET, GO!, in Red Lodge on the 20th and 21st of this month. Topics will include Outreach and Marketing, Conservation Conversations, Leadership Training for Employees, as well as the opportunity for networking with other CD Employees and Partners.
The Employee Organization always meets in person at the MACD Convention for our regular fall meeting. We will be discussing training results for 2021, as well as needs for 2022.
December 15th-Leadership for Conservation Districts in Montana
- How does money flow into and out of CD’s from a national, state and local perspective
- Succession planning for your CD
- Pros and Cons of current systems
- Opportunities for employees to get involved
If you think of ideas for more Roundtable events, please contact Chris Evans at firstname.lastname@example.org or call 406-449-5000 ext. 3884 to add them to the list!
Ready, SET, GO!
The MACDEO is hosting their biennial training at the Pollard Hotel in Red Lodge, Montana from Wednesday October 20th – Thursday October 21st. Join us for engaging discussion, resource sharing, employee training, CD community building, and fun with friends for 2021 SET.
The main topics at this training will be:
- Marketing/outreach for Conservation Districts
- Conservation Conversations-5 tables which the audience will rotate through that will include a table each for: Veteran Administrators; Outreach Work Group/Education Committee; Success Stories; MACD; DNRC
- Leadership training: Leading from Behind; Individual Leadership Style; Conflict Management; Effective Board/Staff relationships
- Marketing/Outreach: Breakout sessions of Basic and Advanced Marketing (if there’s space); Success Stories in Marketing by Lake County CD and Flathead CD
- EO Website and Resource Overview
We are trying to make this as low-cost to CDs as possible. The Pollard Hotel has been completely reserved, there will be travel money through the grant (we hope) and the MWCC funds for Professional Development can be applied for to pay for mileage costs too. This should be a very low-cost, high gain training for your Conservation District Employees!
For more information see the FAQ post on the training.